Important Information for Residents
Dues and Fees
The annual property owners’ dues (Assessments) are required by the Covenants to provide the revenue needed to conduct the Association’s business. Those dues are collected at the beginning of the budget year, which is the calendar year for the Association.
The majority of residents pay their dues on time, but the Association still needs incentives, such as late fees and penalties, for the few each year who do not pay their dues on time. If there is a significant drop in revenue flow between the end of the previous budget year and the new budget year, the Association will not have the necessary funds to fulfill its contracts and obligations, provide necessary services, or to keep the neighborhood running as residents expect and deserve.
Dues Payment Timeline
Compliance and Complaints Policy
The Association is charged with addressing violations of the Covenants that affect construction standards and requirements, safety, health, property appearance and maintenance, and quality of life in the Eaglesgate community. As the neighborhood has grown in the number of homes and residents, the number of violations (mostly minor but sometimes major) has increased.
It is most important that residents understand how the complaint system works so that Eaglesgate remains a great place to live.
Often, the complaint process begins when a member of the Board of Directors or the Design Review Committee observes an apparent violation. It is neither the policy nor practice of the Association to allow a complaint filed by a resident to be the sole basis of a complaint notice sent to another resident. When a resident does report an apparent violation, a member of the Board or the DRC must personally confirm that report.
The reason for this confirmation practice is to make sure complaints are actually violations of the Covenants, Board policies, or DRC guidelines. The Board and DRC serve in this role to make sure that disinterested parties administer these matters in an informed and even-handed manner. This practice also is intended to prevent confrontations between or among residents.
Here are the steps in the compliance and complaint process:
ECA Fines & Fees (approved 8/2018)
An apparent violation is noted by a member of the Board or DRC, or a resident may report an apparent complaint to the Board and DRC at email@example.com. A complaint form also is available Covenants Violation Complaint Form
If you have questions about the compliance and complaint policy, please send an email to firstname.lastname@example.org.
Last updated August 2018
In addition to the annual dues and other periodic assessments and charges, Eaglesgate residents must pay a transfer fee. The one-time administrative fee, in the amount of $250, is paid by all new property owners in Eaglesgate.
The transfer fee is designed to cover a variety of administrative functions triggered by the sale of property from one owner to another. Those tasks include changes and updates to mail files, the billing database, the Eaglesgate directory and map, community email accounts, pool card, and compilation and distribution of resident welcome packets, as well other administrative responsibilities.
The transfer fee is supposed to be collected at the time of closing on a property by the closing company and forwarded to the Eaglesgate Community Association. If the closing company fails to collect the fee, it is collected from the new property owner.
This fee has been collected since development of the sub-division began, and Association Boards of Directors have continued that policy. It was most recently affirmed by the Board on February 19, 2014.
The Association’s support service follows up on every property transaction to make sure the transfer fee is collected and sent to the Association.
Last updated June 11, 2014